Policies & Procedures

Safeguarding of young people and vulnerable adults

Safeguarding at Warwick Boat Club is everybody’s responsibility.

www.safeguardingwarwickshire.co.uk is a new website for adults, children, young people, families, and professionals to keep everyone in Warwickshire safe and protected from harm of abuse and neglect.

The website provides clear and straightforward information to individuals who may be victims of abuse or neglect; their family, friends and carers; and people who work with them. It also contains important information about current safeguarding issues, how to recognise the signs and where to report any concerns.

If you have safeguarding concerns or you wish to gain more information please initially refer to this site.

Should you have safeguarding concerns directly related to WBC its processes or if you  require further support or advice please contact WBC Admin who will direct you to our Welfare Officers who are Tanya Podinovskaia tp231@hotmail.com and Graham Kensett  juniors@warwickboatclub.co.uk

See all of our downloadable policies and procedure documents below.



Personal Data Processing and Privacy Policy Summary

We capture and process the personal data of our members to allow for proper collection of membership and other fees, administration of sports and social events and to control access to our pavilion.  We record details of your access to our grounds and pavilion to maintain the security of our facilities.

We share some membership data with the national regulatory bodies of the sports we provide.  We also transfer your personal data to external data processing systems for our website, email broadcasting, court booking, accounting and other services.  In each case, we hold a suitable data processing contract to ensure the service providers are required to secure our data, including your personal data.

We will remove your personal data from our operational systems after a specified period (e.g. 7 after your membership lapses) and move this data into an archive that is used only for statistical analysis.  The club has membership records going back many decades and we preserve these as an important historical document that we ultimately donate to the Warwickshire County Records Office.

You have a right to see the personal data we hold on you, to instruct us how we may or may not use your personal data and to ask us to remove your personal data.  To make any such request or instruction, contact our Data Protection Officer, James Alty.  You can do so by email to data.privacy@warwickboatclub.co.uk.

You can read our full personal data processing policy here.